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# Distribution Settings
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1. [License](distribution-settings#license)
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2. [Search Indexing](distribution-settings#indexing)
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3. [Payments](distribution-settings#payments)
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4. [Access](distribution-settings#access)
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5. [Archiving](distribution-settings#archiving)
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In Distribution Settings you can configure how users access, discover, and use your journal content. See [Learning OJS 3: Distribution Settings](https://docs.pkp.sfu.ca/learning-ojs/en/settings-distribution) for detailed instructions.
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## <a name="license"></a>License
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Here you can configure copyright and permissions on a journal level. You will also be able to enter copyright and permissions information on an article and issue level when you publish articles and issues.
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The **copyright** identifies the author or owner of copyright for a published work. For example, Copyright (c) 2016 by Jane Smith.
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The **license** attached to a work will determine the usage rights for the published work. For example, CC-By 4.0 allows the work to be copied, redistributed, and adapted for any purpose, even commercially, as long as attribution is given to the copyright holder.
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## <a name="indexing"></a>Search Indexing
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Information here helps search engines and open indexes discover your content.
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## <a name="payments"></a>Payments
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Enable payments and select a payment method and currency if you are using subscriptions or author payment charges in your journal.
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## <a name="access"></a>Access
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If your journal is open access you can leave the default settings here. If you require subscriptions to some or all of your content or you publish your content on another website separate from OJS you can change the settings.
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We encourage you to leave OAI enabled unless you are not using OJS to publish your content or otherwise do not want your metadata discoverable through the OAI protocol.
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## <a name="archiving"></a>Archiving
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If you have an agreement with a LOCKSS network to archive your journal content, you can enable it here to make your content available to the network.
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# Journal Settings
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1. [Masthead](journal-settings#masthead)
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1. [Contact](journal-settings#contact)
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1. [Sections](journal-settings#sections)
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1. [Categories](journal-settings#categories)
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In Journal Settings you can configure information about the journal, including editorial team, contacts, sections, and categories for published content. See [Learning OJS 3: Journal Settings](https://docs.pkp.sfu.ca/learning-ojs/en/journal-setup) for detailed instructions.
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## <a name="masthead"></a>Masthead
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Under Masthead enter information about your journal. Some of the information will automatically be displayed on pages of your journal's website.
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## <a name="contact"></a>Contact
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What you fill in for Contact tells users how to contact your journal. The Principal Contact is the automatic sender and receiver for some automated emails.
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## <a name="sections"></a>Sections
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You can add new sections or edit the sections listed here. Authors will be asked to select a section when they make a submission, and the articles you publish can be organized into sections.
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## <a name="categories"></a>Categories
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Categories offer another way to organize and provide access to your content by theme or category. You can create and edit categories here, display them as pages on your website, and add articles to them by editing the articles' metadata.
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# Website Settings
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1. [Appearance](website-settings#appearance)
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1. [Setup](website-settings#setup)
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1. [Plugins](website-settings#plugins)
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In Website Settings you can configure the appearance of and information on your reader-facing website, set up your site's languages and archiving settings, and install and enable plugins. See [Learning OJS 3: Website Settings](https://docs.pkp.sfu.ca/learning-ojs/en/settings-website) for detailed instructions. There may be additional tabs in this menu if you have enabled specific plugins, such as Static Pages or Translator.
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## <a name="appearance"></a>Appearance
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Here you can change the look and feel of your journal website, including upload images and select a theme.
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### Theme
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To change the overall design of your website, select a different theme and save. The look of the website will stay the same but the content will not change. You can easily change themes to try them out.
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Some themes allow you to configure colours, but usually if you want to change fonts, colours, or minor aspects of the design you will need to upload a custom style sheet.
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### Setup
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Upload a logo, enter content into the bottom of your site, and drag and drop items that you want to appear or not appear on your sidebar.
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### Advanced
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Upload a custom CSS stylesheet and a favicon.
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## <a name="setup"></a>Setup
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### Information
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You can add information about your journal for specific user groups that will appear as links on your sidebar if the **Information Block** is enabled under **Sidebar Management**.
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### Languages
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Languages that have been installed on your site by an Administrator can be enabled for the user interface (UI), forms, and submissions.
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* If you check off **UI** for a language, the front and back end interface will be available in that language
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* If you check off **Forms**, you will be able to fill in any forms or fields in the back end dashboard with content in that language
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* If you check off **Submissions**, users will be able to make a submission in that language and submit metadata in that language
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* **Primary Locale** is the language that your site will appear in first to users. If you have other languages enabled for the **User Interface** the user can select another language with the language toggle.
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### Navigation Menus
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Edit the existing navigation menus on your website. You can add and remove items and re-order them. You can also create custom menu items that link to pages on your site or to another website or even add a new custom menu.
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### Announcements
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Create announcements or announcement types to appear on your site's homepage or to be emailed to all of your readers.
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### Lists
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Under Lists you can configure how many items to display in a list and how many page links to display.
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### Privacy Statement
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Enter a privacy statement that explains how you will use data submitted to your journal and site.
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### Date & Time
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You can configure the format of date and time displays. If your journal is multilingual, you can have different configurations for different languages. Click the other language tab to change the settings for another language.
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## <a name="plugins"></a>Plugins
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Plugins extend functionality of OJS and allow it to interact with external tools and services. Installed plugins can be enabled and configured, or you can install additional plugins from the **Plugin Gallery**.
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# Workflow Setings
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1. [Submission](workflow-settings#submission)
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1. [Review](workflow-settings#review)
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1. [Publisher Library](workflow-settings#publisher)
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1. [Emails](workflow-settings#emails)
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Configure all aspects of the [Editorial Workflow](../editorial-workflow), including file management, submission guidelines and requirements, peer review deadlines and guidelines, email notifications, and much more. See [Learning OJS 3 Workflow Settings](https://docs.pkp.sfu.ca/learning-ojs/en/settings-workflow) for detailed instructions.
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## <a name="submission"></a>Submission
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The Submission tab determines what information authors provide or agree to when they make a submission.
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### Disable Submissions
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If you want to disable submissions for the whole journal you can check the box here. Or to disable submissions in a specific section, click the **Journal Sections** link.
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### Metadata
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If you Enable a metadata field it will be available for each submission. Checking **Submission Form** will allow authors to add it when they make a submission. Otherwise only an editor will be able to add it.
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### Components
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Components are types of files that can be included with a submission. You can add new components or edit or delete the default components. Components can be configured as supplementary or dependent, which determines how or whether they are published.
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### Checklist
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Provide authors with a checklist of tasks they should complete before completing their submission. This is a good place to indicate requirements for referencing, font size, line spacing, document format, and more.
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### Author Guidelines
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Author Guidelines will be shown to authors when they make a submission.
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## <a name="review"></a>Review
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Set all of your review policies and procedures, including deadlines, notifications, reviewer guidelines, and more.
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### Setup
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Choose the review mode that should be used by default. The mode can be changed on a per-submission and per-review basis by an editor.
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If you **Enable one-click reviewer access** the email invitation to reviewers will contain a special URL that takes invited reviewers directly to the Review page for the submission without requiring them to log in. For security reasons, with this option, editors are not able to modify email addresses or add CCs or BCCs prior to sending invitations to reviewers.
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### Reviewer Guidance
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Provide reviewers with criteria for judging a submission's suitability for publication in the journal, which may include instructions for preparing an effective and helpful review. Reviewers will have an opportunity to provide comments intended for the author and editor, as well as separate comments only for the editor.
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### Review Forms
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If you would like to request specific information from reviewers, you can build forms here. An editor will be able to select a form when assigning a reviewer, and the reviewer will be asked to complete that form when they are submitting their review.
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## <a name="publisher"></a>Publisher Library
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The Publisher Library provides a file repository for storing and quickly sharing common files, such as writing guidelines, author contracts and release forms, and marketing materials.
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Items that are stored in the Publisher Library can be quickly retrieved and added into a [Submission Library](../editorial-workflow#submission-library) to be shared with authors or assistants.
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## <a name="emails"></a>Emails
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OJS sends a number of emails during various stages of the [Editorial Workflow](../editorial-workflow) as well as other actions such as registration and submission acknowledgement. The settings in this section allow you to edit the signature attached to each email as well as change the default messages sent for each type of email.
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You can view a description of each email and edit the email by clicking the dropdown arrow on the right.
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Click **Filters** to filter templates by sender, recipient, workflow stage, and whether the template is enabled.
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